#ThinkLanguages 2026 A4 Planning Handbook English - Flipbook - Page 31
Festival Scheduling Manager
Marketing & Promotions Manager
This role is about planning the day’s events and
coordinating the work of your team members to
keep everything running smoothly.
This role is about promoting and documenting
the event before, during and after
#ThinkLanguages Week.
Tasks and responsibilities:
Tasks and responsibilities:
> Decide on which day(s) during #ThinkLanguages
Week you will host your event
> Speak to both the Activities and Production
Managers to find out what equipment is needed,
how long each activity/workshop will take, what
times the speakers are available, and how long
setup is expected to take
> Maybe you need to split up your year group –
or will everyone do all the activities together?
Account for this in your schedule planning
> Keep an eye on the time during your
#ThinkLanguages Week event and make
sure everyone is sticking to their schedule
> Find out more about your school’s social media and
who is in charge of running it – you will have to enlist
their help to get the word out about your event!
> Research popular marketing techniques and
build a plan to promote your event
> Decide who should know about the event – students/
teachers/parents/people in your community –
and think of the best ways to get your message
out to them
> Think about how else you can promote your event
around the school and local community – posters
or maybe an announcement over the school’s
intercom or in local newspaper is a place to start
> Take a look at the resources available on
languagesconnect.ie/thinklanguages
Activities Manager
Production Manager
This role is about deciding what type of activities
or workshops you want to include in your event and
working with the rest of the Champion Team to get
things ready for them.
This role is about organising all the equipment
needed for the event, booking rooms and making
sure all the spaces for the event are ready.
Tasks and responsibilities:
> After talking to the Activities Manager, create a
list of all the equipment needed for each activity
in your #ThinkLanguages Week event
> Think about and plan how many rooms/what
spaces (e.g. sports hall or kitchen) are needed and
speak to the relevant staff members to reserve
them for the day(s) of your event
> Are any screens, projectors, speakers or micro–
phones needed for the event? Make sure you
have permission to use them and know how
to set them up
> Brainstorm how your team will want to decorate
the rooms and halls for your school’s event and
make a plan to have it all completed for
#ThinkLanguages Week
> Think about any students/parents/teachers who
would be able to speak at or run a workshop for
your event. Reach out to them and invite them along!
> Once you’ve confirmed the details with your
Scheduling Manager, share all the information
with the invited speakers and workshop facilitators
> Link in with the Production Manager to make sure
that the team, school and rooms are prepped
for the chosen activities
> Be sure to communicate to the students attending
the workshops what equipment they may need
to bring
> Explore and select an online workshop and other
activities for your #ThinkLanguages Week event,
such as seeing a foreign language film in your
local cinema with the IFI or visiting a nearby
university campus
Tasks and responsibilities:
